Caregiver New Hire Packet, Home Care Employee Onboarding Forms, Home Health Aide Hiring Kit, HR Templates, Offer Letter, Checklist

Hiring caregivers never stops in home care. This packet gives you every form a new caregiver signs, from the conditional offer to the first client visit, written for aides who work alone in client homes. No more piecing together generic HR templates that ignore travel time, EVV, mandatory reporting or the FCRA rules for background checks.

WHAT YOU GET
- 21 editable fill-in templates in Word and PDF
- Conditional offer letter and at-will acknowledgment (with a Montana note)
- Personal care aide job description with allowed and prohibited tasks
- FCRA background check disclosure on its own page, separate authorization, pre-adverse and adverse action letters
- Drug screening consent
- Confidentiality and HIPAA agreement, NDA, and a client and staff non-solicitation agreement
- Wage notice and pay acknowledgment, timekeeping and EVV acknowledgment, mileage and travel time policy
- Direct deposit authorization and emergency contact form
- Abuse and neglect reporting acknowledgment, infection control and PPE training acknowledgment
- Handbook acknowledgment, social media policy, optional photo and video release
- A new hire checklist covering I-9 timing, W-4, the 20 day new hire report, exclusion checks (OIG LEIE, SAM.gov, state Medicaid list) and the sex offender registry
- A chart showing which documents are legally required and which are best practice
- A 2026 state non-compete table for all 50 states plus DC, and a pay transparency and wage notice table
- Excel workbook: new hire checklist tracker with status dropdowns, credential expiration tracker, state non-compete reference and training hours log

WHO IT IS FOR
Owners and administrators of non-medical home care, private duty and home health agencies who hire caregivers, personal care aides or home health aides, and new agency owners building a personnel file system before their first survey.

HOW IT WORKS
Instant download. Open the Word files, replace the bracketed placeholders with your agency details, and print or send them for e-signature. The PDF is a reference copy. The Excel workbook works in Microsoft Excel and Google Sheets.

You brand the files yourself: add your agency name and logo to the editable templates. Licensed for use inside one agency only. Not white label, and not for resale, sharing or redistribution.

FAQ
Q: Does this work in my state?
A: The templates are written for use in any state, with notes where state law commonly differs. The state tables show where to check your rules. Have a local employment attorney review your final versions.

Q: Can I use a non-compete with my caregivers?
A: In many states, no. The packet explains the 2026 status, including the end of the FTC rule, and gives you a non-solicitation agreement to use instead.

Q: Is this only for Medicaid agencies?
A: No. EVV and exclusion check sections apply to Medicaid and Medicare billing, and you can delete them if you are private pay only.

Q: Can I edit everything?
A: Yes. Every template is fully editable.

DISCLAIMER
This is a set of templates and general information, not legal or financial advice. Laws change and vary by state. Review your final documents with a licensed attorney.